Freelance assistant - Brussel

For the Brussels representative office of an international French company, we are looking for an experienced self-employed Executive Assistant to support the Director on a daily basis.

Location: Louise/Baillile quarter. In this key position, you will bring structure, overview and peace of mind to a role where discretion, diplomacy and accuracy are essential. You will support the Director with an extensive external network and a schedule filled with high-level contacts. You make sure everything runs smoothly, priorities are monitored and arrangements are handled down to the smallest detail.

Your responsibilities include: managing and monitoring the Director’s diary, appointments and meetings; proactively reminding the Director of meetings and keeping a close eye on the agenda; receiving, forwarding and drafting correspondence; organising internal and external meetings; making restaurant and hotel reservations; arranging travel; preparing and following up on files and administrative matters; filing, archiving and managing documents; handling expense notes and following specific internal procedures with headquarters; monitoring simple budget-related matters and outstanding invoices; supporting the preparation and organisation of events and international meetings; managing external relations in the Director’s absence; handling limited reception and telephone duties; taking care of practical office management tasks to ensure the smooth day-to-day running of the office: office supplies and equipment, contacts with suppliers etc.; building and maintaining a positive working relationship with the Paris HQ.

Your profile: You are a mature, service-minded and highly organised professional who understands exactly what is needed in a support role. You work autonomously, while also knowing how to build smooth relationships with a variety of internal and external stakeholders.

What you bring: solid experience as an Executive Assistant or in a senior management support role; an excellent command of French and English, with minimum a good understanding of Dutch; strong written communication skills and excellent spelling; a good working knowledge of MS Office, especially Excel and Word; excellent organisational and planning skills; a diplomatic and professional communication style, with a strong sense of discretion; strong interpersonal skills and the ability to build trust-based relationships; autonomy, reliability and a strong sense of responsibility; a hands-on attitude and a practical mindset; patience, resourcefulness and a positive approach.

Our client is offering: a long term part-time position of 3 days per week, starting January 2027; a role with a high degree of autonomy and responsibility; a varied position combining organisational, administrative and relational responsibilities; close collaboration with the Director and the Paris office; a stable environment where maturity is highly valued; a position for someone who genuinely enjoys supporting, anticipating needs and making things easier behind the scenes.

As the role is closely linked to the daily functioning of the office, working from home is not possible.

Info: Datum opdracht: 18-09-2026; Regio: Vlaams-Brabant; Plaats: Diegem; Duur project: > 4 weken; Locatie: 100% werken bij klant; Status: Open.