Project Coordinator

Our client is a leading public organization responsible for maintaining the safety, accessibility, and sustainability of national infrastructure, including roads, waterways, tunnels, bridges, and flood defenses across the Netherlands. They focus on delivering large-scale projects that support the country’s vital transportation and water management systems. We are seeking a dedicated Project Coordinator to support the Dredging & Salvage cluster within a major waterway maintenance program.

The ideal candidate will provide crucial organizational, coordination, and administrative support to ensure smooth project operations and facilitate effective communication within the team. Responsibilities include organizing and coordinating meetings, workshops, and work sessions, including preparing agendas and gathering input; managing calendars and assisting with scheduling for project leaders and team members; drafting, distributing, and archiving meeting minutes, reports, and decision documents; monitoring and following up on actions, decisions, and deadlines to ensure timely progress; supporting project management with organizational tasks such as preparing reports, memos, and presentations; maintaining the accessibility and organization of project documents and information flows using platforms like SharePoint and Microsoft 365; facilitating internal communication by structuring and maintaining project files and updates; assisting in preparing periodic progress reports for management and stakeholders; identifying opportunities to improve work processes and contribute to a well-organized project environment; and serving as a point of contact within the team for procedural and informational issues.

Requirements include higher professional education (HBO) in a relevant field such as Public Administration, Business Administration, or Management Support; a minimum of 5 years’ proven experience in project coordination, supporting project teams, or similar roles within complex, multi-stakeholder environments; at least 3 years’ experience organizing and supporting intricate meetings, including agenda setting, minute-taking, and action tracking; fluency in Dutch, both spoken and written, with strong skills in reporting and document creation; proficiency in Microsoft 365, SharePoint, and digital collaboration tools; the ability to work independently, prioritize tasks, and proactively address organizational needs; and availability to work on-site in Rotterdam on Tuesdays and Thursdays.

If you are interested and want to apply, please submit your application via the apply button below and contact me.