Vendor Management Lead (For independent contractors)

As a Vendor Management Lead within Financial Systems and Enterprise Applications, you will manage the end-to-end administrative and financial lifecycle of our vendor contracts. You will own PO/GR processing, maintain our contract repository, track vendor invoice flow against budgets, build operational dashboards, and drive timely contract renewals to ensure complete visibility and financial discipline across all enterprise application vendors. You will also support our contract owners with strategic insights into how our vendors are performing and spot opportunities across contracts for optimization.

Key Responsibilities: PO & GR Administration: Create, track, and manage Purchase Orders (POs) and execute Goods Receipts (GRs) in compliance with finance protocols. Budget Tracking & Invoice Monitoring: Track incoming vendor invoices against approved budgets, monitor spend burn rates, flag budget overruns early, and align with FP&A on monthly accruals.

Contract Repository Management: Maintain a centralized repository of all Financial Systems contracts, SOWs, and amendments, ensuring accurate data entry, metadata tagging, and full audit readiness.

Renewals & Expiration Tracking: Proactively monitor contract end dates and notice periods; coordinate directly with internal owners 60-90 days prior to expiration to initiate renewal processes.

Dashboarding & Reporting: Design, maintain, and publish operational dashboards tracking vendor spend, PO utilization, open invoices, renewal timelines, and key performance metrics.

Cross-Functional Operations: Act as the operational liaison between vendor account teams, internal business owners, Procurement, and Accounts Payable to resolve invoice holds, PO mismatches, or system issues.

Vendor Strategy: Serve as Strategic Advisor to senior leaders in Financial Systems and Enterprise Applications on vendor related matters, up to VP level. Also supporting procurement with input to the procurement strategies.

Performance Monitoring and Reporting: Track vendor performance using Key Performance Indicators (KPIs) and Service Level Agreements (SLAs) to ensure service quality, timely delivery, and cost-effectiveness.

Requirements & Experience: Experience: 5-8 years of hands-on experience in vendor operations, procurement administration, IT financial operations, or contract administration.

Technical & System Skills: Strong hands-on experience with ERP/Procurement tools (e.g., SAP, Oracle, Ivalua, Conga etc) specifically executing PO/GR workflows, and expertise in Excel and AI proficiency for building spend dashboards.

Financial Literacy: Strong familiarity with dynamic budget tracking, invoice matching processes (2-way / 3-way matching), and accrual tracking.

Detail-Oriented & Organized: Exceptional organizational skills with a proven track record of maintaining clean document repositories and audit-ready records.